Industries · Healthcare
Critical equipment available. Audits without chasing paperwork.
For biomedical engineering and facilities teams in hospitals and clinics. Every asset with its calibration, its certificate and its history, ready when someone asks.
01 · The problem
Three risks that surface on audit day.
?
Certificates no one can find
The calibration was done, but the certificate sits in a vendor's email or a folder no one opens anymore.
!
Calibrations that expire unnoticed
A sterilizer or a gas regulator stays in use past its calibration date because the date lived in a spreadsheet.
3×
Maintenance that collides with patients
The technician reaches the operating room mid-surgery and the visit gets rescheduled. The slot is lost and the asset stays pending.
02 · How it works
From asset inventory to an audited record.
The full cycle, without interrupting care.
- 01
Critical inventory
Every asset with its area, criticality, manufacturer, serial number and owner.
- 02
Plan and calibrations
The Planner agent creates preventive and calibration work orders ahead of each due date.
- 03
Agreed window
The work order is scheduled in the window the clinical service approves, outside care hours.
- 04
Execution with evidence
Checklist, readings, attached certificate and signatures from the technician and the service head.
- 05
Record
The technical report lands in the asset history, ready for the audit.
03 · Assets
Every asset with its calibration and certificate at hand.
Medical gases, sterilizers, chillers, generators and the systems that support imaging, with their full history. Certificates are versioned documents with access control.
- Criticality by asset and clinical area
- Calibration dates with expiry alerts
- Versioned certificates attached to the work order
- Full intervention history
04 · Work orders
Maintenance in the window the clinical service approves.
The work order is booked in the window agreed with the service head and carries the steps that keep patients unaffected. The coordinator approves the close-out and the technical report goes out with evidence and signatures.
- Maintenance windows by clinical area
- Priority and SLA based on asset criticality
- Technician and service head signatures
- PDF technical report on approval
05 · Analytics
See which critical asset is failing, before it is missed.
Availability, MTBF and MTTR by asset and by area, calculated from real work orders. The Reliability agent flags critical assets with repeat failures and explains why it flagged them.
- Critical asset availability by area
- Calibration plan compliance
- Repeat failures with code and cause
- Response time by priority
06 · Who uses it
Five roles, five reasons to use it.
Head of biomedical engineering
“I already keep the inventory in a spreadsheet.”
A spreadsheet does not warn you when a calibration expires or hold the certificate. In Mantenix every asset carries both.
Medical director
“Maintenance cannot interrupt patient care.”
Work orders are booked in windows the clinical service approves, and the service head signs off at close-out.
Quality manager
“Preparing for an audit takes me weeks.”
Each asset's history, with work orders, certificates and signatures, is available in minutes. Nothing is rebuilt at the last minute.
Maintenance technician
“I have no time for forms between emergencies.”
Checklist, readings, photos and signatures from the phone, even offline in the basement mechanical room.
Administrative manager
“Calibration vendors bill us and I do not know what they did.”
The vendor works as a contractor on the same work order and attaches the certificate. You see what was done, when and at what cost.
07 · The model
Your hospital as it really is.
Every object in your operation has its place in Mantenix.
- Medical gas plant and networkAssets
- Sterilizer and autoclaveAssets
- Generator and automatic transfer switchAssets
- Operating room chiller and AHUAssets
- Calibration planPreventive maintenance
- Calibration certificateWork orders
- Approved maintenance windowWork orders
- External calibration vendorField app
- Permit to work in a clinical areaHealth, safety & environment
- Critical asset availabilityAnalytics
08 · Capabilities
Everything the platform gives your hospital.
- Asset inventory by area and criticality
- Preventive and calibration plans with due dates
- Versioned certificates with access control
- Maintenance windows by clinical service
- Work orders with checklists, readings and signatures
- Coordinator approval before close-out
- PDF technical report per work order
- Contractors and vendors on the same work order
- Permits to work and non-conformities
- Offline field app
- Availability, MTBF and MTTR by asset
- AI agents for planning and reliability
09 · FAQ
What they ask before saying yes.
Does it cover both medical equipment and infrastructure?+
Yes. Medical gases, sterilizers and support systems sit alongside chillers, generators and switchboards in the same inventory.
How are external vendor calibrations handled?+
The vendor works as a contractor on the work order, logs what was done and attaches the certificate, which is versioned on the asset.
How do you avoid affecting patients?+
Every work order is booked in a window approved by the clinical service, and the service head signs when the asset is back in use.
Who can see certificates and reports?+
Only the users and roles you enable. Documents have access control and every change is logged.
Do the AI agents make decisions about clinical equipment?+
Not without a person. Agents propose work orders and alerts, every action is logged, and the coordinator approves or overrides.
Bring your critical inventory. We will model it in the demo.
One hour with your assets, your areas and your real calibration plan. If it is not a fit, we will tell you.
Request a demo